Before the pandemic erupted numerous boards were preparing to go digital. As a result, it’s more crucial to effectively communicate even when you’re not in person. Certain methods that work in face-to-face meetings may not be applicable to virtual communication. However making a few minor adjustments can make a significant difference.
Create an appointment timetable for communication via video calls or email. By having a set schedule, you can prevent members from getting behind on board communications and will ensure that they check their emails regularly regardless of whether it’s a meeting day or not.
Utilize tools such as screen sharing and video conferencing to give your board members the full experience of in-person collaboration. Utilizing these tools permits audio and visual communication, which is essential to building trust amongst your team.
Make sure you assign someone to take notes during your virtual meetings. This person should be able keep a record of all motions verbatim. This includes who made the motion and how it was seconded.
Using a whiteboard tool that provides real-time markups allows your virtual participants to feel more connected to the meeting. Freehand https://board-portal.blog/what-is-customer-segmentation/ is a popular choice, as it allows you to draw with markers on a whiteboard. It also includes a group chat option. It does not allow you to share documents or files however, so if you’re looking to communicate either audio, visually or textually outside of the board, then you’ll require a different application. Another option is Mural, which is a whiteboard software with advanced features that are suitable for teams of all sizes and which can be integrated with other apps to add more functionality.