Document sharing is an essential part of collaborative business processes. If it is not done properly it could leave the opening for hackers to take over sensitive data.
Secure Document Sharing involves the digital distribution of information that are considered confidential or private such as personally identifiable data (PII), or protected health information (PHI). This includes work-in-progress files that are circulated to colleagues to collaborate and review. It is frequently used in conjunction with M&A activities and requires a solution that enables the exchange of large files in a secure online environment, as well as one that secures archived and working-in-progress files as well as the collaboration process itself.
The most common method is to use cloud-based file sharing solutions. They allow users to access online files in a controlled way (e.g. Printing, copying, and screenshot prevention are all common approaches. It also gives you the ability to control access to shared files and folders and can enable sophisticated security options, like audit trails and encryption.
Peer-to -peer document sharing is an alternative alternative. It lets computers connect directly to one another to transfer files, without hosting them on central servers. It has some advantages, including reduced storage requirements, fast transfer https://vandaengine.org/boosting-corporate-security-why-virtual-data-rooms-are-essential/ speeds and an easier to customize user experience. However, it also comes with serious risks which include the accidental publication of private information and viruses, malware and worms. It is not recommended to be used in environments that are strict with compliance regulations. Mimecast’s Secure Document Sharing solution provides a highly secure way for teams to share documents with external parties as well as internally across the organization. It can be triggered manually or automatically, based on administrator-defined policies. It also supports different levels of access and collaboration in order to conform to organizational governance and best practices for secure sharing of documents.