Systematisation is the most effective way to grow your business and help to create sustainable growth. By establishing a system for your business’s processes, it gives everyone clarity about what they need to be doing and allows them to step out of managerial and tactical positions and deliver tangible results while also requiring them to be accountable. However, this requires a framework that allows you to document the ‘rules’ for your company, so that routine tasks are taken over which allows you to focus on the work that matters most. A management system for your company is designed to achieve this goal.
A management system for companies aims to establish a set of policies, procedures, and guidelines to ensure that all activities of an enterprise are performed in accordance with best practice. These plans are designed to meet various corporate objectives, including improving operational efficiency and financial performance. They also seek to improve relationships with clients, product quality, worker safety and environmental performance.
They usually are based on the PDCA cycle and involve establishing systems that record, review and make changes to current practices in a systematized manner. Some of these processes are designed to meet certain standards such as ISO 9001 quality management, ISO 14001 sustainability or ISO 27001 security of information.
A well-designed business management system should be easy to use and accessible to employees throughout the company. This could take the form of a light weight application that allows anyone to easily edit and publish new workflows, or quality documents, or it could simply be making a business process map available on an intranet. It is essential that you can update the system in a way that it is in line with current company working practices. This reduces the risk of it becoming outdated which is a common issue with more formalized manuals and software applications that require specialist skills to maintain.